These methods are suitable for any project, whether small or very complex. They can also be
implemented in the processes of any department, from Marketing to Sales.
On this occasion, we will teach you not only what project management actually is, but also its stages,
methodologies, advantages of applying it and the most popular tools that exist to execute it.
Don’t go away!
What is project management?
This methodical approach is oriented poland telegram data towards the estimation, management and
fulfillment of specific, measurable, achievable and realistic objectives for carrying out tasks within an organization.
Its objectives are clear:
- manage the start-up and evolution of projects;
- manage and resolve problems that may arise during the process;
- and facilitate project completion and approval tasks.
What are the stages of project management?
According to the PMI (Project Management Institute), which is an organization on project
management, and its Guide of the hashtags will help your photos be noticed even by non-subscribers! Project Management Body of Knowledge ( PMBOk ), there are 5 phases in project management:
1. Feasibility study
It is the first stage carried out in the lack data implementation of projects and its objective is to
determine whether the company would obtain economic and/or strategic benefits from
carrying it out.
Through management software , a project record is created, an analysis of the scope, methodologies
and departments involved is carried out, in order to determine the potential risks and apply the
feasibility study on the desired times to know the total cost and quality.
If the numbers are positive, then we move on to the second stage.
2. Work planning
In this phase, all the planned tasks and resources required to complete the project are detailed.
Be very careful! Failure to detail this step clearly can lead to negative results for the organization.
To avoid problems, it is necessary:
- review the project scope analysis;
- make estimates of effort, cost and resources;
- define a project plan;
- and finally, draft a document on the terms of the agreement.
3. Execution
This is perhaps the most important phase, as it is during this phase that all the ideas, plans and
designs are materialised, using the techniques, resources and processes previously planned.
4. Follow-up
During this phase, the analyst must verify that all parties involved are complying with:
- the chores;
- planning;
- and, with the aim of managing and guaranteeing the quality of the project.
5. Closing
At the end of the project, it must be evaluated and verified that expectations have been met and that everything is as established during planning.
However, it is necessary to apply a project failure analysis to document the drawbacks and help make
better decisions in the future.
During this stage, a checklist is created and the formal closure is executed in all areas, a backup of the
data is made and an analysis of the results is executed to compare them with the initial estimates.
What methodologies exist in project management?
Depending on the type of project or its needs, different methodologies can be used to achieve
optimization of time , resources, among others. The most commonly used are:
Traditional sequential
These are projects that are executed stage by stage. That is, one phase must be completed before the next can begin.
The advantage is obvious: it allows for easy management of progress at each stage and for each
person in charge. However, it means that projects have to be restarted as they have to go back to the beginning in the event of a failure.
Agile
It has the particularity of “breaking” the tasks into pieces and establishing a specific time to complete
them. The objective is to be able to carry out projects that meet very high quality standards and respect the planning priorities.
It also contributes to the acceleration of activities, increased productivity and greater commitment of
the parties.
Change management
This methodology allows you to focus on change management within the project , with a special
focus on risk planning and taking advantage of change when it occurs.
They make it possible to determine potential risks outside the scope of the project and offer massive
change management techniques to move towards project completion.
Advantages of project management
If we combine project management with digital transformation within a company, the benefits that can be brought are innumerable. However, we can name the most relevant ones:
optimize workflows;
improves teamwork;
increases constant communication with the different productive areas;
increases the flow of relevant data between departments;
anticipate bottlenecks and critical paths;
reduce costs and create additional budgets based on scenarios;
enables monitoring and management with respect to the projection;
gather data for future projects;
manages resources;
optimizes problem resolution;
delivers data in real time.
The evolution of technology allows companies to manage projects using pre-designed techniques and methodologies useful in each case.
What tools exist for project management?
Project management, with the aim of minimizing or avoiding errors and increasing productivity ,
relies on tools . Today there are 3 major techniques, which are: Gantt Chart, PERT/CPM and Critical
Chain.
1. Gantt chart
It consists of two coordinate axes containing all the tasks and activities within the project. The
different phases are also delimited to identify the important events for all those involved.
If updated periodically, it is easy to visualize the reality of the project. However, it is not
recommended for projects that are very flexible to change, or for very simple approaches.
2. Pert/CRM
It is used to identify the activities within the project, their dependencies and the time required for
This tool is very useful when running complex projects, with simultaneous and sequential tasks.
3. Critical chain
It is ideal when facing very complex projects, as it allows for simplifying the monitoring and control stages.
It allows for reducing the estimated timeframes and using that time in strategic areas. This allows for
controlling the development of tasks and, in this way, monitoring speed and making timely decisions.